Know what your salon needs? Guess again.

I know it’s there somewhere. Where have you hidden it?

what-your-salon-needs-1I bet, buried in your salon, there’s a piece of equipment you purchased thinking it would revolutionise the way you do business. That would lead to complete strangers queuing in the street to try it out.

You probably bought it with the lure of it being The Next Big Thing at a very special price.

But instead, it’s sat in a corner, gathering dust. The most expensive pot plant stand you ever bought.

Don’t worry, we’ve all done it! My question is, what have you learned from it?

Do your research

Bringing in new equipment can dramatically upset the dynamics of a business. It might not even address the right demographic for you. If your market is mainly nails and lashes, for example, do you know for sure that the latest anti-ageing technology is attractive to your current customer base? And does your salon’s present image automatically appeal to a new anti-ageing market?

Maybe. Maybe not. But unless you ask, you’ll never find out. Who do you ask? Your clients, of course. There’s no one better placed to tell you exactly what they want. Make sure you ask them all and not just the ones who you know will give you the answers you want to hear.

So often it seems we salon owners are afraid of honest feedback from our customers. But there really is no other way to hear the truth. It’s absolutely essential to first understand your target market and then address their needs.

Create a client avatar

Customer avatars, sometimes called buyer personas, are a seriously helpful way to get to know your clients. Creating an avatar involves finding out various characteristics of your top clients – their background, what they love, who influences them, what challenges them, their ambitions, how they want to interact with you and so on – and collecting them together into one, “average” customer.

That might seem a lot of detail, but the more information you gather, the better you can predict what your average customer wants and how they’ll behave.

Getting the data you need isn’t as tough as it sounds. You can simply ask the right questions during natural conversation or put together some simple surveys to gather feedback. Your regular customers will usually be delighted to help you improve your service to them.

No more guessing games

Once you have your avatar and start asking your clients for their input, you can put a stop to all your guesswork. How can you know if your idea will boost your business if you don’t know who you’re targeting and what drives them?

Guessing can cost you a fortune.
Take my own salon as an example of how easy it is to waste money this way:

Bored of having looked at the same design for a while, I set out to revamp our reception area with an exciting new décor. I was all ready to go until I paused, quizzed our loyal customers and discovered they much preferred our current look and image. What an expensive, pointless upheaval that saved!

So don’t drive customers away by making uninformed judgements based on nothing but your own guesswork – get asking!

Not only will you learn the best ways to invest in your business but, by engaging your clients with such a genuine, honest approach, you’ll make them feel an important part of the decision-making process, increasing their loyalty into the bargain.

It’s a real win-win!

Here’s to your great business in 2017!

Susan x

Interview with Catherine Trebble, Website & Social Media Expert

I’ve got a real treat for you this week…

Last week I invited you to post all of your social media issues in the Ask Susan Box. Wow, that turned out to be a real hot topic for so many of us!

I sifted through the most frequent questions and then I posed these questions to Catherine Trebble, Website & Social Media Expert in my Salon Success Freedom programme.

In this 11-minute video interview Catherine answered these questions, and she gave some fantastic tips on how you can maximise your online marketing.

Catherine is making a special gift for the viewers of this video to help you make your Facebook posts look Extra Special.

You don’t want to miss this content packed video. Grab a coffee plus a pen and paper and click on the Play button.

Enjoy!

catherine-trebble-online-expert-interview

Here’s to your great business success,

Susan x

P.S. Make sure you post your details in the Ask Susan box to gain access your gift from Catherine…

Are You Still Trying to Be Perfect?

are-you-still-trying-to-be-perfect_1This weekend I’ll be sharing the stage with some of the UK’s best salon owners at Pro Beauty North. We will be discussing “What we wish we had known when we started in business”. I’m sure this is going to be a really open and robust discussion. If you’re attending Pro Beauty North please do join us!

In preparing for this discussion I got to thinking how we all seem to have a tendency to try to be perfect, then beat ourselves up when things invariably don’t go so well.

Why do we do that?

As business owners we seem to set ourselves some really strange rules around how we should be perceived in the eyes of others. This is usually to the total detriment of ourselves, our nearest and dearest, as well as our businesses.

We set off on the early days of our businesses with our heads full of dreams and ambitions. We are ready to take on the world!

But soon enough the realisation kicks in that maybe it isn’t all going to be a bed of roses. And of course we can’t just walk away or simply switch off when things go wrong.

We don’t want to burden friends and family who have limited time and resources to help, so instead we put a brave face on things.

Often we also have this other weird notion that goes like this:

If business is doing really well, then we should play down our success.
Partly in case it doesn’t last, and partly from the notion that we don’t want your clients and staff to think we are making too much money from them.

When you stop to think about it, doesn’t this seem like a totally crazy way of thinking?

After 28 years as a salon owner I find that when I speak to other salon, spa and clinic owners, one thing is for sure. We ALL have the same business issues in common. Yet everyone I have spoken to thinks the business problems they are grappling with are unique to them.

Most problems seem much bigger than they really are because we don’t want to admit we need help or guidance, or we simply don’t know where to get the right help from.

This gets harder the longer we have been in business. Everyone expects that you should know what to do and that your experience should prevent problems occurring in the first place.

I firmly believe that we should all embrace and celebrate when things go wrong as well as when things are going really well.

Business would be pretty boring if every day was perfect.

We need the challenges our businesses throw at us so that we can learn from them.

Over the years I have had many sleepless nights worrying about challenges in my business. The truth is that worrying doesn’t have any impact on the issue.

Now, when I look back at issues in my business life that at the time appeared to be huge problems, I realise that all worry did was make them appear much bigger in my head then they really were.

The reality is, each of these issues was a lesson that made me stronger as a business person.

That’s why I feel this discussion What we wish we had known when we started in business will be so valuable. We can all learn from each other’s mistakes and short-cut our own learning process.

We really all do need to embrace and celebrate how great we are for taking that big step into business, and learn to tackle our business issues together.

To book this discussion or any of the other business talks at Professional Beauty, all you have to do is click on the seminar link below, select the topics you’d like the most help with, then enter the code DISS50 in the Discount box and SUSAN ROUTLEDGE in the promo box. This will get you a 50% discount on all seminars and workshops too.

http://professionalbeauty.co.uk/e/north2016/site/northseminars

I hope to meet you there and help you to grow your Salon to brand new heights!

Here’s to your salon’s success,

Susan x

 

Salon Christmas Working Hours Explained…

As we officially leave Summer and head at full speed into Autumn, the next hot topic from your team will be what the salon Christmas working hours should be.

Christmas falls on a Sunday this year, which always throws doubts into how you should pay your staff.
I have asked Employment law specialist David Wright to give an insight into your legal requirements this year.

Being prepared and well informed in advance, gives you credibility so that you can eliminate any doubts well in advance.

You can now start planning with David’s Advice…

David Wright
David Wright – Employment Law Specialist

CHRISTMAS DAY 2016 FALLS ON A SUNDAY THIS YEAR.
Saturday 24th December is a normal day Sunday 25th is Christmas Day for those staff who would normally work on a Sunday and would have worked. They are paid and use a days’ holiday.

Monday 26th is Boxing Day, if an employee normally works a Monday and the business is closed then they are paid and use a days’ holiday.

* Tuesday 27th is the substitute Christmas day for staff who don’t normally work a Sunday.
* If you have staff that work on a Sunday then they have had their Christmas Day and Tuesday is a normal working day. If Sunday isn’t a working day then, if you close on the 27th, staff who normally work a Tuesday are paid and use a days’ holiday.
The same principle applies on New Years Day which is a Sunday. The substitute for staff who don’t work a Sunday is Monday the 2nd In Scotland where the 2nd is a bank holiday that transfers to Tuesday the 3rd.

 

Here are a couple of examples:

Example 1
Helen is employed to work 3 days a week Monday to Wednesday.
She doesn’t work Sunday 25th so Boxing Day is the 26th and Tuesday is the substitute Christmas day. Assuming the salon is closed on 26th and 27th Helen is paid for 2 days and uses 2 days holiday entitlement.

Example 2
Sandra works Friday and Saturday. Neither of the bank holidays fall on her working days so she isn’t paid, she doesn’t get a lieu day and doesn’t use any holiday.

David Wright writes a monthly article for Professional Beauty Magazine.
You can learn more at http://www.davidwrightpersonnel.co.uk

Hope to see you at Professional Beauty North.

Watch the video and claim your 50% advance booking discount and gift from me at any of my seminars.

Here’s to your salon’s success,

Susan x

Do You Always Have a Good Friday?

Are You Having a GoodFriday_…Or sometimes does your entire week literally fall apart, messed up by no shows and last minute cancellations?

This can be so frustrating! Even though this can feel like it’s totally out of our control, we do have to step up to the plate and take some responsibility for this.

I don’t believe for a minute that there’s a bank of clients out there trying to disrupt our appointment system and our business. Instead I believe that we have help our clients to remember and respect their appointment bookings with us.

Nowadays we all have extremely busy lives with so much to remember every day, while also juggling work and family commitments. Although our treatments and appointments are a huge focus to our businesses, remembering a facial appointment can easily and unintentionally pale into insignificance in the hectic world of your client. So we need to do all we can to ensure our clients have their appointments with us in the forefront of their thinking by keeping in contact with them to give them gentle reminders.

Historically, most businesses will just sit back and hope and pray that the client will remember an appointment time, which could be anything up to 6 weeks away. Does that now sound rather unrealistic to you? No wonder our clients forget.

Here are some tips to help reduce this problem:

  • With existing clients it is essential to re-book their treatment before they leave you. This not only improves your client retention and appointment planning, but it also means that you can confirm correct details on an appointment card for a client’s safe keeping.
  • If a client telephones to make the booking then you must reiterate all of the details back to the client. Then either text or email a confirmation.
  • You must have contact with clients at least 48 hours before their appointment. This can be a friendly phone call or a quick text or email reminder. Many software programmes now can automate this process for you.
    Staying in touch with salon news and updates also keeps your business in a position of importance to the client.
  • Make sure you have a written cancellation policy in place as a deterrent. Having said that, it can be difficult to impose a cancellation policy unless your services are very unique. You can easily lose a client if they think they have incurred charges on their account, and they will simply move to another salon. My advice would be to give your client the grace of forgetting or missing one appointment, and then if it happens again, simply explain how you love offering treatment but that you would need to take payment in advance. If they refuse, then they would likely re-offend. So let the client go.
  • A pre or part payment booking system is a fantastic way to eliminate no shows. This is easily implemented if you have an online booking system.
  • No Shows can be a thing of the past with consistent action.

I hope you have a fantastic Easter.

Here’s to your great business.

Susan x

Susan Routledge works with salons, spas and clinics to help them to get the most out of their businesses. You can contact Susan here>>

Stefania Rossi’s 7 Top Tips to Becoming a Top Employer

susan routledge business balance calculator

Susan Routledge, Stefania RossiI’m absolutely bursting with excitement this week because we not only have the following Top 7 Tips from recently awarded Professional Beauty Employer of the Year, Stefania Rossi, but we also have the full audio interview, which absolutely oozes Stefania’s passion and drive. This passion has helped her transform Utopia from a salon surviving solely on offers, to the prestigious quality salon it is today.

Stefania is a true pleasure to work with. She’s such an inspirational entrepreneur who constantly thinks outside of the box to inspire her team. You won’t believe what she did in January! Find out at the 25-minute mark in the interview produced for us by Pete Scott from Spa Beauty Success.

So here goes….

  1. Have a clear business plan and vision.

    If you want to inspire your team you must have a clear plan in place so the whole team can see the journey you are taking them on. You build immense loyalty when a team feels part of your journey, and they feel that they have an important role to play. Stef has retained and developed the full Utopia team through massive change and transformation while totally rebranding Utopia.

  2. Take time to Implement clear systems and processes.

    It takes time to systemise a business, but this is invaluable. Stef can easily step away from her business now, safe in the knowledge that everyone knows what is expected of them and how to manage each process. The business continues to strengthen day by day due to the detail Stef has put into even some of the simplest procedures.

  3. Set The Highest Standards

    Once you raise the bar, you have to keep those standards. You must keep your whole team accountable to work to the highest standard, and have a full training programme so clients consistently receive the expected level of service.

  4. Empower Your Team as Individuals

    Spend time with each member of the team to really find out what inspires them. Then you can help them to become their best version of themselves in the workplace. Encourage each individual to be open and honest with how they want to develop within the business.

  5. Have a continuous training and development programme

    A team needs to constantly stimulated with new knowledge and ideas. This can take lots of forms, from supplier training through to attending trade shows, reading trade magazines etc. Always have lots of ways to stimulate new learning within your team.

  6. Build trust with clients.

    Ask clients what they want, don’t just guess! Find out what your target market really wants, and then develop your brand and team so that it resonates perfectly with your client base.

  7. Share your Vision

    It was January 2014 when Stef took over Utopia in Hornchurch. From the very first meeting with the team, she has inspired them to think of the business as if it were their own, and to realise how important they are to the business. Stef and her team have grown and developed the business together. This has been so much more inspiring to the team than to simply follow the owner’s dream with no sense of purpose for themselves.

Enjoy the Full Interview by clicking here>>

Are You Sabotaging Your Business Fitness?

FIT FORBUSINESSAt 5am this morning my alarm clock went off. I was so comfortable and it was so dark outside, I automatically hit the snooze button. (We all know what that’s like, right?) Fast-forward 9 minutes and I suddenly realised I was supposed to be up for my 6am boot camp in my local park. You see I have a personal goal to lose 6.5 kilos (1 stone) in 4 weeks.

The realisation that I needed to lose weight dawned on me at the weekend when I was delivering my seminar Is your business financially fit, or just a couch potato? I felt like a total frump and I knew that I needed to get myself back into shape.

It would have been so easy to stay in my comfortable bed this morning, especially when I realised that my car windscreen was frozen solid, and it was also starting to snow!

I arrived at the park with 9 others who all looked far better prepared than I. They even looked happy when Matt the instructor explained that today we would be sprinting. Sprinting? This was rapidly turning into my worst nightmare before I even started. I automatically blurted out “I can’t run.” I was then given a head torch, which just made me giggle.

As soon as I turned on my head torch, I started to see the snowy park in a whole new light. It was so beautiful. I still knew I had the sprint challenge ahead, in a park, up a hill.

Matt told me to pace myself and to not be concerned if the others were faster than me. Matt said he only had one expectation of me—to be the best I can be, and to push myself.

I got lapped many times by the others, but every time they came past they would offer me moral support—and LOTS of encouragement. I actually started to enjoy the workout. Now I can’t wait to get better at this. Yes I can run. I have the natural tools; I just haven’t got all of the skills and stamina to do it well yet!

I am now feeling alert and ready for the day ahead, and EXCITED about how the small wins to my fitness are moving me towards my goal.

It’s too easy to make excuses. These excuses have a HUGE impact on every aspect of our personal and business lives.

Here are some of my business boot camp take-aways:

  1. Don’t wait until things are out of control. It’s far easier to tackle problem areas when you first notice them, and before they grow in size. (I’m picturing my big butt here…)
  2. Whether you think you can, or you think you can’t…you’re right. Quote courtesy of Henry Ford. Enough said!
  3. There is no such thing as failure. Sometimes things have to get uncomfortable before we can see our best option.
  4. What negative stories are you telling yourself? Note how often you say a negative belief to yourself. Be careful, these negative thoughts breed!
  5. Surround Yourself with Positivity. Expect people to help you and you will attract the right people to you and your business.
  6. Set Big Goals. A big goal can be scary initially, so break it down into manageable steps to move forward.
  7. Take your Time to get it right. You could hurt your business by trying to copy and keep up with others. Keep stable and build your skills and stamina first.
  8. Be Accountable. Make sure you stay on your path and keep a light shining forwards. Attach time lines to your goals–test and measure your improvements.
  9. Don’t be afraid to ask for help. Every expert was a beginner once. Learn from people and businesses you admire and respect.
  10. Love where you are, move forwards and Don’t Look Back. There is no point in staying in the past. You cannot change anything that has happened even a few seconds ago. Worry and regret has no impact on your great future. Only forward planning and present positivity can do that.

Next week we will be posting a confidential Help Box so that we can tackle the issues that concern you most.  Start thinking NOW and get your questions ready to post.

Are You Still In Love with your Business?

love your business Susan RoutledgeWell, we have just seen Valentine’s Day come and go and we are now heading full-on into a Leap Year, so it seems an appropriate time to ask the question:

Are you still in love with your business?

Is your business fully living up to your dreams and expectations? I do hope so, however like all long-term relationships, more often than not there are certain things which can start to irritate you, and if you don’t tackle these early on, they can get totally out of control and start to be really detrimental to the relationship you have with your business.

Business life can sometimes feel like a long, rocky and lonely road full of unexpected potholes.

I’ve always thought that business flows very similar to a loving relationship with constant, ever changing expectations.

At the start of any relationship, things go along smoothly. Then the pressure is on for more commitment, so then there’s the investment in diamonds, next step the big wedding, kids follow into the mix, and before you know it your whole life has taken on a new dimension with so many more responsibilities.

A similar scenario plays out within your business. The pressure to grow and evolve can bring in so many new responsibilities, leading to a few sleepless nights!

As business owners we are juggling home-life as well as our business, so no wonder we can end up feeling frazzled and out of control. Sometimes there can be too many expectations from others, which can lead you to believe that to be successful you have to keep growing and expanding your business. I’m here to let you know that it doesn’t have to be like that.

The biggest business isn’t always the best. The business that YOU love and feel comfortable and secure with is always the best.

Here’s why…

  1. It has been proven time and again that it’s easier to make money when you have a business you LOVE.
  2. Growing a business too fast without a proper plan in place can cause you untold stress, and even lead to illness.
  3. It’s so easy to take your eye off the ball during a business growth phase, and things can spiral out of control.
  4. Expanding can often result in far smaller profits for the owner due to higher costs and overheads.

How do I know this?

Well, I have made these costly mistakes myself. I was so driven to be the biggest and best, and somewhere in the mix, I lost my way. I grew and grew my small business, expanding premises 5 times. My team grew to 12 members, and I was the working manager. When it got to that point I realised my business was spiralling out of control at an alarming rate. I was working twice as hard to try and make ends meet, working ridiculous hours with no time to look at anything apart from my rapidly growing overdraft.

Fortunately, 27 years I first started up in business I still have my salon. I managed to undo the mess I had made by expanding too fast. I now have a lovely business with a team of 6 experts. The business is now fully systemized. It functions like a well-oiled machine whether I’m there or not.

I do believe that things happen for a reason. Eight years ago, that tough experience inspired me to stop working as a therapist in my business to learn real-world business strategies so that I would never mess up like that again. And that’s what I did.

Lessons in business

I learnt what makes a business truly successful and profitable. I also learnt how to safely scale a business and turn it into a saleable, profitable asset. It was invaluable learning which I now have the honour of passing on to 100’s of fellow Beauty Entrepreneurs to help them to make their businesses great.

The one thing that always stayed with me throughout my journey is the understanding that business has to be fun. Otherwise why do it?

In my next newsletter we will look at some simple steps you can take to exert full control over your business.

Here’s to your great business.

Susan x

Susan Routledge works with salons, spas and clinics to help them to get the most out of their businesses. You can contact Susan here>>

Do You Know Who Your Ideal Client Is?

ideal clientMany business owners haven’t taken time to define who their ideal client is, and this can lead to problems. Identifying who your ideal client is can make doing business so much easier, far more profitable and way more enjoyable! I speak to so many frustrated owners who are trying to accommodate clients from every age, gender and lifestyle. In my experience, this approach means they will never succeed at building a strong business identity.

When you are trying to accommodate everyone you usually end up with overstocked shelves with slow selling lines, equipment that sits gathering dust ,and far too much money wasted on the ‘next best solution’ in an attempt to fill the appointment book. It’s simply not possible to appeal to everyone, no matter how hard you try.

Building a loyal, strong client base is a bit like building an exclusive club. You need to know who you want in your club and what their likes and dislikes are. If you’re just starting out in business, then you have a great opportunity to get this correct right from the beginning by simply imagining who your ideal client would be, and marketing directly to that one person.

You could model your ideal client on a person you already know, or a combination of all of the elements of their lifestyle such as workplace, preferred restaurants and shops, income and other personal information. The more detail you go into when you’re compiling your ideal client, the more certainty you have to build your treatment menu and branding to accommodate this ideal client.

If you have an established business, then you really need to drill into your statistics around your clients to find the main client type you are naturally attracting, then establish why they chose you over and above your competition. You’ll find that the majority of your clients will have clear similarities and have been attracted to your business from the message you are sending out, even if you are oblivious to this. The message you are sending out is based on how your business looks and conducts itself, along with your price point.

If you examine any one treatment in the marketplace, you will find it with at least 3 different price points, different marketing, quality expectations and branding around it. Each seller of that item knows exactly who they are marketing to, and also how the treatment should be priced and presented to their target market.

Businesses spend thousands of pounds getting their message just right for their intended customer, because they know it will save them far more money, time and effort giving them a long term successful business. We must send the same consistent message to the right audience we have identified.

Your loyal clients feel part of your business, so the easiest way to build and expand your client base is to collect as much data as possible on them so we can attract more of these people. You can then easily direct your marketing to your ideal client, which in turn will attract similar like-minded new clients to you.

You will also keep your existing clients happy, resulting in natural recommendations to their like-minded friends, family and associates for long-term business growth and stress free stability.

Susan Routledge works with salons, spas and clinics to help them to get the most out of their businesses. You can contact Susan here>>