2 Minutes And You’ll Have It Right…

David Wright Employment Law 2

“Do you owe extra holiday pay if someone works a few extra hours for you?”

I constantly get asked this question…so I passed it over to our employment law specialist David Wright to answer for us.

Part 2 of this Employment Law series continues to define Holiday Pay and our Legal Obligations.

This video is less than 3 minutes long, but it will provide you with the right information to ensure you are paying the correct holiday/sick pay.

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Ignorance of the law is never a valid defence, so make sure you don’t miss any of this important 4-video employment law series where the following topics are addressed:

  • Changing Hours, what to do if your employee works different hours to their contract
  • Commission and how you can easily fall foul of the law
  • The legal requirements for Apprentices of different ages
  • Self Employed/ employed and how the law views this
  • How to legally protect your business against an employee taking your clients
  • And how to avoid that £20,000 Fine

You can find out more information on David and his work at http://www.davidwrightpersonnel.co.uk

If you have a burning question for David or I, you can comment below. We love your feedback! Or you can pop your query in the Ask Susan box and David or I will respond as soon as we can.

If you missed Video 1 Click Here to view>>

Here’s to YOUR great business,

Susan. x

 

Are You Risking a £20,000 Fine?

David Wright salon HR Expert

Where staff and your legal obligations are concerned, the law can be an absolute minefield. To make matters worse, UK Salons can be easy targets for the tax man when it comes to employment law.

To find out more so our lovely salon owners can protect themselves, I recently persuaded employment law expert David Wright to answer some of the more pressing legal questions salon owners have. These question and answer sessions turned into a fascinating 4-video series with David.

David is not only the Employment Law Expert in my Salon Success Freedom Online Programme, you may also have seen his monthly column in Professional Beauty magazine. David also advises government organisations such as HABIA on employment law on our obligations.

Part 1 of this Employment Law series is all about Holiday Pay and our Legal Obligations.

David also addresses what we need to do if you find you aren’t paying your team correctly.

Ignorance of the law is never a valid defence, so make sure you don’t miss any of this important 4-video employment law series!

The next 3 videos will be released over the next 2 weeks. David covers hot topics such as

  • Changing Hours, what to do if your employee works different hours to their contract
  • Commission and how you can easily fall foul of the law
  • The legal requirements for Apprentices of different ages
  • Self Employed/ employed and how the law views this
  • How to legally protect your business against an employee taking your clients
  • And how to avoid that £20,000 Fine

You can find out more information on David and his work at http://www.davidwrightpersonnel.co.uk

If you have a burning question for David or I, you can comment below. We love your feedback! Or you can pop your query in the Ask Susan box and David or I will respond as soon as we can.

Watch out for Video 2 on Friday.

Here’s to YOUR great business,

Susan. x

 

30 Days 2 Grow Challenge

I’ve put together a 2 minute video telling you all about a great NEW 30 Days to Grow Your Business Challenge that the guys at Phorest have put together for us all. This Challenge will run through July.

Every day you get a new idea to help transform and grow your business.

I know one of the tips in there saved me £5000 when I implemented it, and I always encourage everyone in my SSF Programme to do it too.

Watch the video and see what you think…

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By the way…30days2grow is totally FREE. It’s a great Gift from the guys at Phorest

So sign up now, I’m all signed up.

Here’s to your great business success…in July and beyond !!

Susan. x

5 Simple Salon Reception Rules to Boost Your Business

salon reception rulesThe NHF Salon Focus magazine this month featured my 5 Simple Salon Reception Rules for a new team member or receptionist to learn.
And there’s a discount code at the end of this page to book one of the last few slots for the reception course I am running on the 12th June!

1)ALWAYS FOLLOW UP MISSED APPOINTMENTS

I emphasise to receptionists always to contact a client if they have missed an appointment.

You should always confirm the appointment at least 24-hours prior, by text or telephone. If they don’t show on the day, contact them to make sure they are OK and reschedule.  Most clients will be extremely apologetic and grateful for the call. But the key is, if you don’t contact them, then they may be too embarrassed to return.

2) NEVER MOVE APPOINTMENTS

I find it incredibly disrespectful when a regular client gets moved from one column to another without being asked or consulted.

When taking a booking, always repeat back to a client their appointment time, treatment and who the appointment is with at the time of booking. This should now be set in stone, unless there are circumstances completely out of your control.

If you do have to change an appointment, the client should always be fully informed and give their approval. Change without acknowledgement at your peril!

It should be no different with new clients. They may have noted who their appointment is with and will feel totally undervalued instantly at their first (and possibly as a result only) ever visit to you.

3) DO LEARN AND USE THE CLIENT’S NAME

Always introduce yourself and preferably wear a name badge. One sure way to make a client feel worthless is to refer to them in a three-way conversation as “he”, “she”, “him” or “her”.

Always ensure you remember a client’s name – and know the preferred name they wish to be addressed by, and then use it frequently during the conversation. If you have inadvertently forgotten, then apologise and ask again.

In correspondence, where possible either always use a person’s name or a simple “hi” but never, ever refer to a client as “Dear client”. This is so impersonal!

4) NEVER LEAVE THIRD-PARTY MESSAGES

If you need to contact a client and cannot get in touch, please only ever leave a message on a personal mobile phone. Never leave a personal message with a family member or friend, or on a landline answerphone.

Remember, it is a client’s own private business to choose to visit you, and you may be breaking their confidence and trust in you by revealing to a third party that they use your services.

If necessary, only ever leave a personal name, along with a contact number asking them to call you back. Never mention the business name unless you are 100% certain that you are not divulging unknown information.

5) NEVER REACT

I always say that there is one thing you don’t ever know about a client – and that is what they don’t want you to know. When a client arrives, you don’t know what kind of day they have had, or what is truly going on within their work, family or life in general.

If a client does arrive in a less than pleasant mood, it is essential to read the situation and never, ever react. There is a saying “attitude breeds attitude” and it takes very little to accelerate a situation.

Always stay 100% professional, as there is a strong possibility that the client is unaware that their behaviour and attitude is noticeable to you. If they are aware, then they will apologise on the next visit and thank you for their tolerance.

But if a client is being abusive or aggressive, that’s not right and not something you should have to tolerate. Call on someone senior and more experienced – ideally the owner – to help and intervene. If nothing else, they need to know what has happened – and perhaps why – and take a firm decision on how to respond.

To Book a place on Let Your Reception Team Boost Your Business on 12th June, make sure you get your £80 discount by calling the NHF on 01234 831965 or email [email protected] using my special code SRTREAM.

That means your Beauty Entrepreneur price is only £170 instead of the full price of £250 🙂

See you there?

Here’s to your great business!

Susan x

Lifting The Lid On Awards Judging

I was thrilled by your response to last week’s newsletter about the benefits of entering the Professional Beauty Regional Awards. Amongst all the excitement though, there were one or two comments expressing concerns such as– “Am I giving away my business secrets to competitors and judges?” and “Aren’t the beauty awards rigged anyway?

Both valid questions. But, after nearly a decade as a judge, I want you to know just how hardworking and deserving the winners are year-after-year.

So, with the blessing of Eve Oxberry, Professional Beauty’s Head of Editorial, I’m here to lift the lid on the judging process and dispel any doubts about any underhand activities…

How the Judges are Chosen

Across all the awards categories there are about 60 judges, each handpicked by Professional Beauty. It’s completely voluntary and totally unpaid. Judges can’t get rich this way! They’re all passionate experts in the field, often with award-winning backgrounds. Crucially, every judge signs a confidentially agreement, keeping everything they read on an entry form Top Secret.

Professional Beauty gets the final word on who judges what, with around six experts per panel. No judge can assess any business they have a vested interest in, nor can they judge in their own region.

Initial Judging

You, the salon owner, submit the best entry form possible (with the help of my free ebook, of course). All entries are then distributed to the relevant judges who get a fixed time to review and electronically score out of 10 each contender against 10 criteria. There’s no conferring and, let me tell you, it can be a very solitary, weekend-killing task!

Making the Shortlist

As you’d expect, the finalists are those salons racking up the most points from the collected, confidential scores. What you may not realise is that the judges find out the shortlist exactly the same way as everybody else – by eagerly waiting for the Professional Beauty website announcement. It’s a great achievement to get this far, and Professional Beauty staff contact each salon to offer congratulations and explain what comes next…

Coming to Visit

And, for many people, what does come next is the scariest part of the process: a judge visiting your salon or spa. The announced judges, all industry experts, announce at the time of booking who they are and arrange a time to visit as a client to sample a range of treatments and learn a bit more about the business. You don’t have mystery shoppers at this stage.

The announced judge files a separate report on everything from pre- to post-visit care, but their real job is to check that your initial entry form is a fair reflection of day-to-day reality.

Delicate Deliberation

When the regional judging panel get together for final deliberation, usually by conference call, the announced judge feeds back all the info from the visits and the panel ask their own questions. Each judge separately re-scores the finalists across the criteria, in all ten critical areas, and submits their new scores electronically, ready for the big awards event in Manchester.

And the winner is…

It’s not just the nominees who get an adrenalin rush, it’s us  judges too. We’ve all formed personal attachments to outstanding businesses and we’re willing them to succeed. But, just like you, we don’t know the winner until that envelope opens:

“And the winner is…” I get goosebumps just thinking about it!

Are the Beauty Awards Rigged? No!!!

So please, trust that your entry is well looked after by people who care with no hidden agendas. There’s still just about time to rush in a last-minute entry by clicking here. Don’t forget to also download my ebook, How to Successfully Enter and Win Business Awards, here. Be quick – there’s nothing to lose and everything to gain!

Here’s to your great business,

Susan x

Interview with Lesley Caster, Pro. Beauty Winner

I recently had the pleasure of interviewing Lesley Caster of City Retreat, the 2017 Winner of Professional Beauty Salon AND Employer of the Year about her determination to make her salon stand out in a crowded marketplace, and also how it feels to win awards for your business.

The video is only 3 minutes long, so click below to be inspired!

 

 

Here’s to YOUR great (award-winning?) business,

Susan. x

Is Your Business Good Enough to Win Awards?

susan routledge business balance calculator

And the winner is… you?

Susan Routledge Winner 2013For the effort invested, the momentum you gain from winning an award is like nothing else. In that one, joy-filled moment you prove your expertise and professionalism to every existing and potential client.

You re-energise and reward your hard-working staff. You get free publicity from many different media sources. And you get the satisfaction of a job well done that reaps benefits months, even years, into the future.

Even if you don’t win, what have you lost? In fact, you might be surprised by how much you have to gain simply by entering. That’s why I strongly recommend you get your skates on and apply for the Professional Beauty Regional Awards 2017. Act quickly and decisively – the closing date is Thursday, May 11th.

Are you celebrating success or dwelling on difficulties?

We in the beauty industry don’t do nearly enough to celebrate our businesses. It’s so easy for us to get wrapped up in angst about upcoming challenges that we forget to pause and look back on all the amazing things we’ve achieved. I can’t tell you how important it is to reflect on your successes and to share them with your teams, clients, social media feeds and so on.

Think about it: do you give as much space to those champagne moments as you do to your potential setbacks?

Whether you enter or not, and I genuinely hope you do, take a look at the questions on the Professional Beauty Regional Awards entry form. Why not spend some time thinking how you might answer? Let all that passion you have, the passion that got you to start up your business in the first place, flood out as you do. Once you get going, you could be surprised to discover just what an incredible year you’ve had. Maybe you’ll even be proud enough to click that “Enter Now” button…

I’ve been lucky enough to experience awards ceremonies from both sides of the stage. As a successful entrant for many business awards, I know the satisfaction and elation of hearing your name read out from the front of a big hall. As a judge for prestigious events like the Professional Beauty Awards, I’ve also developed a keen eye for the sorts of applications that get judging panels excited. Unsurprisingly, I often get asked by salon and spa owners to spill the beans on how to complete entry forms as eye-catchingly as possible.

Award winning salonGet all my award-winning experience in my FREE eBook

As a result, I’ve compiled my advice into a helpful eBook, my , and, in recognition of Professional Beauty’s upcoming deadline, I’m making it available to you for FREE for a limited time.

Click here to download my Top 10 Tips to Successfully Enter and Win Business Awards

Remember, applications to the Regional Awards close on May 11th. Someone has to win, why not you?

Here’s to your great (award-winning?) business,

Susan. x

Tip Jar Tips: Make Life a Little Less Taxing

It’s a new tax year so let’s talk tips.

tax on tipsIf you’re wondering what the connection is between Her Majesty’s Revenue and Customs and the fiver that nice client just handed your beauty therapist, you definitely need to keep reading.

This is really important: tips are taxable. If that’s news to you then you’re not alone. Through my Salon Success Freedom programme, I meet brilliant salon owners who have never considered the tax implications of a client’s kind gesture. But of course, as with everything tax-related, ignorance isn’t a valid defence.

While the headline is simple to grasp, the reality of dealing with it needs a little more explanation.

There are three main ways of handling tips:

1. Employees receive and keep their own tips

From a salon owner’s perspective, this is the most straightforward option. Each individual is responsible for recording their own tips and making sure they pay Income Tax on them correctly.

However, that doesn’t mean you can switch off completely. It’s still down to you to ensure your entire team is aware of the requirement in advance. David Wright, a personnel advisor to Habia and a consultant on my Salon Success Freedom programme, suggests adding a relevant paragraph to your workplace rules. It also makes sense to spell it out for every new starter and to gently remind existing employees from time-to-time.

2. Employees pool their tips and share them out

This is where things can get a bit cloudier. Collecting tips for distribution among staff is called a tronc and wherever there’s a tronc, there needs to be a troncmaster – a single person responsible for divvying up the pot.

Once everyone agrees who the troncmaster will be, it’s down to you as business owner to update HMRC. This is because the troncmaster makes sure the whole group pays the appropriate Income Tax through a specially created PAYE scheme in their name.

3. Tips are pooled and you share them out

You might decide this is best left to your team because by trying to be a kind boss and acting as the troncmaster on behalf of your hard-working staff, tips become subject to National Insurance as well as Income Tax.

I urge you to start this tax year actively deciding with your team how to manage tips. As Steve Thompson, MD of TEAM Accountancy Solutions and another of my programme’s advisors, warns, once that decision is made it’s critical to record tips accurately. HMRC knows tipping is common across the service sector and is perfectly capable of making its own estimates for additional tax demands.

For HMRC’s overview on tips and tax, click here. Detailed guidance can be downloaded from here.

Do you have any tip-related questions for me or the team? Don’t be shy, just Ask Susan!

Are You Cashing In On Cupid?

Christmas is over for another year; you’re successfully managing a steady stream of regular appointments through January and you’ve planned for the next 12 months. If you have, then well done! But don’t for one second think it’s time to take your foot off the gas.

The next big event on the horizon for us is St. Valentine’s Day. It creeps up fast at the start of the year and, if you’re not on the ball, the best of the business will pass you by on its way to the florist round the corner. It’s essential to start planning your campaign at least a month in advance – which means Right Now.

It’s absolutely worth the effort. In 2012, Brits spent £880 million on Valentine’s Day. A share of that sounds nice, right? Well that’s nothing. Just three years later, that more than doubled, to a staggering £1.9 billion.

Now have I got your attention?

Get the guy

Promoting your business to be the first place everyone thinks of, especially guys is key to your success. Make yourself highly visible with posters and striking window displays. Produce flyers, loaded with Valentine’s gift ideas and not-so-subtle hints about vouchers, so that your clients can take them home to ‘accidentally’ leave on the coffee table.

Use your social media accounts to full effect, targeting local men through Facebook and Twitter. Give them no excuse to forget about you – your physical marketing needs to be in place by February 1st at the latest.

Your business is in such a strong position to take advantage of the enormous sales opportunity St. Valentine’s Day presents. Think about it: there are all those gorgeously packaged, scented and indulgent products on your shelves. Which of them would go well together as a special, romantic gift set? Perhaps you can repackage luxury products left over from Christmas.

It’s a wrap

Always be sure to attractively gift wrap presents in paper, ribbons and bows to boost their appeal even further. Add a little something extra by including product samples too, wrapping them as part of the set. Gift vouchers may only be flat pieces of paper or plastic but you can still give them added appeal by wrapping them nicely.

In fact, gift wrapping is such a critical part of your sales pitch that you should advertise the service on all your promotional materials. The easier you make it for customers to offer their loved ones something immediately beautiful, the better your chances of wooing them in to buy.

Romance for two

Don’t neglect treatments either. The average man spent nearly £55 for St. Valentine’s Day in 2015. You can tempt them to be that tiny bit more generous if you give them good reason.

What are your bestselling treatments? Make it obvious, even for the uninitiated new visitor. Shout about your wonderful couples’ packages. What could be more romantic than sharing a pampering visit with a partner? Especially if you lure loved-up visitors with a free glass of fizz as part of the package.

While I’ve focused mostly on men as gift givers, remember that they need a treat sometimes too, so do try to think up his and hers ideas and displays. It’s also a terrific way of getting new clients through the door – men’s grooming is officially one of the big boom markets of the decade!

Here’s to your great business this St. Valentine’s!

Susan. x

Are You Maximising Your Retail Space?

Sometimes in our industry it’s easy to be so focused on providing great services that we neglect our product range. As business owners looking to build profitable, long-term relationships with our clients, this is a huge mistake: customers who buy products are twice as likely to stay loyal for 6 or more years.

And despite constant warnings that we’ve shifted to an online economy, research from 2016 shows that 71% of shoppers want to buy a product in a nearby store rather than go online.

That’s your store they’re talking about. So spruce up that retail display. It might feel like a small part of your business, but it has the potential to dramatically increase your revenue without having to find extra clients.

Do your research

If you’re not sure where to start, then take to the internet. Browse pictures of retail displays and pick out ones that look effective, perhaps using a tool like Pinterest to help. Can you replicate their impact?

Spend some time thinking about who you’re selling to. Do you know your customers’ lifestyles and habits inside-out? Are you marketing to the right segment of your clientele?

Once you’ve collected some inspiration, start planning your display. Why not sketch things out so you have a clear goal before putting things in place? Planning anything well is essential to your success.

Use space to your advantage

However big or small your retail area is, try to make it a focal point. When clients are waiting for their appointments and, especially, when they have their credit card in their hand ready to pay, does their eye line fall naturally on your product range?

If it doesn’t, then consider moving things around or simply help shift people’s gaze with a really eye-catching display. Point of purchase displays are responsible for 80% of all impulse buys so get encouraging those impulses!

Put yourself in your clients’ shoes – what does it look like to view your product display as a customer? Exactly where are your eyes drawn to? Be certain that your bestselling products are in your prime space, not hidden slightly out of focus with lesser lines in the way.

Really spotlight items that will do best. This could literally mean picking out key products with a real light or perhaps using stand-out, brightly coloured arrows pointing to a star purchase. Use your imagination!

There are lots of ways to show customers a product is popular. For example, if you display a new box of ten identical products, take a couple of them out so it looks like they’re going quickly. Keep everything spotlessly clean and don’t hide your prices – if you do, expect to lose an incredible nine out of every ten possible sales.

Delight the senses

Once a customer is in store, we can learn from various retailer tricks that help convince people to buy. Many of these involve appealing to the senses and that gives our sector a huge advantage because all our products look, feel and smell great.

Ever heard of the rule of three, or the Pyramid Principle? In the rule of three, stores group three items together in a symmetrical layout, because this symmetry helps buyers’ eyes settle in one place. The Pyramid Principle takes a similar concept but places one central item higher, forcing the gaze to start at the top and work its way down.

Unsurprisingly, 85% of shoppers prefer to buy in-store because they can touch and feel products. So don’t be afraid to put products where clients can touch them as this helps to break down the psychological barriers to making a purchase. The same goes for scent – smell is a known “fast track” to the powerful part of the human brain responsible for emotion and memory. For beauty products in particular, making a small selection of testers available is a great idea.

And don’t forget about sound either – 8 out of 10 people buy more when music is playing and the type of music you play can influence both moods and buying habits.

Manage stock wisely

Keep things simple. Offering too wide a variety of products is overwhelming for clients and for staff and often results in a chaotic-looking display. This might mean you need to be honest and cut a few of those lines taking up space. But what can you do with them?

Firstly, do you understand why they’re not selling? It could be that your team simply doesn’t know enough about the product. With a bit more first-hand experience, they might become strong advocates who help make informed buyer choices. 90% of shoppers are likely to make a purchase after assistance from a knowledgeable staff member, so a well-briefed team makes a big difference to your bottom line.

But if you really can’t shift something, why not try bundling two or more products together as a good-value gift set? Or gather up lots of less popular lines, and maybe one or two more popular ones, to create desirable hampers for a prize draw. You could even donate excess profits to a local charity.

Think about turning slower sellers into gifts to go alongside purchases of, say, two other items at a minimum spend. And it’s perfectly OK to move on larger collections of stock by selling them privately, either to other salons or through online marketplaces. But my tip is to always do this in bulk, rather than wasting valuable time listing and posting individual items.

Crucially, once you’ve depleted your stock of items that weren’t selling, don’t buy any more! If any of your clients are particularly disappointed, you can always arrange to get them in by special order.

How did you do?

With a dazzling, multi-sensory display featuring only products that you know sell well, all stocked by knowledgeable staff, you’re well on the way to getting the most out of your retail feature. But now is not the time to sit back and congratulate yourself. It’s critical to keep changing things up as over-familiarity with your range will slowly chip away at your revenue. Plan to freshen up your displays each season and keep trying out new ideas, measuring their effectiveness as you go.

After all, if you don’t evaluate your impact, how will you ever know what works for next time?

Here’s to your great business!

Susan. x